Job Description

Job Requisition ID: 59223 Opening Date: 10/21/2026 Closing Date: 11/04/2026 Agency: Department of Human Services Class Title: EXECUTIVE SECRETARY III - 14033 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $5,812 - $8,259 per month ($69,744 - $99,108 per year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours: Monday - Friday, 7:00am - 3:00pm, 30-minute unpaid lunch Anticipated Hybrid Work Schedule Availability: Not available, fully in office Headquarter Location: 17019 County Farm Rd, Rushville, Illinois, 62681 Division of Behavioral Health and Recovery Treatment and Detention Facility Director’s Office Work County: Schuyler Agency Contact: DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary III for the Treatment and Detention Facility located in Rushville, Illinois to serve as a confidential administrative secretary to the Program Director. Performs highly responsible, confidential secretarial and administrative work. Maintains filing system for the Director’s Office to include Facility Incident Reports. Serves as timekeeper and maintains supervisor’s schedule. Schedules meetings and conferences. Essential Functions Serves as a confidential administrative secretary to the Program Director. Serves as correspondence control manager for the Program Director’s Office. Maintains filing system for the Director’s Office to include Facility Incident Reports. Serves as timekeeper for the Program Director’s staff. Maintains supervisor’s schedule. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience. Requires the ability to keyboard accurately at a rate of 55 wpm. Preferred Qualifications Two (2) years of secretarial experience reviewing and assigning incoming correspondence, tracking status and/or completion of assignments and reports, confirming responses and completion are received by assigned deadline. Two (2) years of secretarial experience researching and writing responses for inquiries from a variety of sources including media and legislature on matters pertaining to residents, employees, audits, etc., for a public or private organization. Two (2) years of secretarial experience organizing and maintaining files for a public or private organization. Two (2) years of secretarial experience as a timekeeper, monitoring and entering employee daily attendance, resolving outstanding time issues, etc., for a public or private organization. Conditions of Employment Requires the ability to utilize office equipment, including personal computers. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application. Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com State of Illinois

Job Tags

Full time, Contract work, Temporary work, Part time, Apprenticeship, Work at office, Monday to Friday, Flexible hours

Similar Jobs