Job Description

Job Description

Job Description

Special Events & Production Manager

About Raul Avila Inc.

Raul Avila Inc. is a Chelsea, New York City-based event production company specializing in the planning and execution of high-profile events, experiences, and productions. We bring together clients, creative partners, vendors, venues, staff, and production teams to create seamless and memorable events.

We are seeking an organized, proactive, and detail-oriented Event Manager with exceptional communication and interpersonal skills to join our team.

The Role

The Event Manager will work closely with Raul Avila and the production team to manage events from initial concept through completion. Clients and events are the primary focus of this role, including client communication, design presentations, vendor coordination, production planning, and on-site execution.

The role also includes managing Raul Avila’s daily and weekly schedule and email communications to ensure client requests, meetings, projects, and priorities remain organized and on track.

This is a hands-on, fast-paced position for someone who communicates exceptionally well, takes ownership, anticipates needs, and can confidently manage multiple projects and changing priorities.

Responsibilities

• Manage events from initial concept through planning, production, event day, and post-event follow-up.
• Serve as a primary point of contact for clients, providing responsive and professional communication throughout the planning and production process.
• Create and maintain polished, client-facing design presentations for events and productions.
• Develop and manage production schedules, timelines, floor plans, staffing plans, and other event documents.
• Coordinate with venues, vendors, rental companies, caterers, entertainment, décor teams, staff, and other production partners.
• Track deadlines, approvals, deliverables, and outstanding items to keep projects moving on schedule.
• Participate in client meetings, site visits, venue planning, production meetings, setup, event execution, and breakdown.
• Coordinate event staff, including schedules, responsibilities, and day-of assignments.
• Troubleshoot issues quickly and professionally as client needs, schedules, and production requirements change.
• Assist with event budgets, purchase orders, invoices, vendor proposals, travel arrangements, and related administrative tasks.
• Manage Raul Avila’s daily and weekly schedule, including client meetings, appointments, site visits, and production commitments.
• Monitor and manage Raul Avila’s email, prioritizing client and project communications and ensuring timely follow-up.
• Manage multiple events and projects simultaneously while maintaining accurate, organized information.
• Support the broader production team as needed to ensure the successful execution of each event.

Qualifications

• 4+ years of experience in event planning and event production.
• Exceptional verbal communication and interpersonal skills , with the ability to communicate confidently and professionally with clients, vendors, venues, staff, and production partners.
• Strong visual presentation skills with experience creating polished, client-facing design presentations.
• Strong organizational and project management skills, with the ability to manage multiple events, deadlines, schedules, and priorities simultaneously.
• Strong written communication skills with excellent attention to detail and follow-through.
• Ability to anticipate needs, prioritize effectively, solve problems, and work independently.
• Proficiency in Microsoft Office and Outlook , including presentations, schedules, spreadsheets, , and event-related documents.
• Ability to remain calm, professional, and solution-oriented in fast-paced, high-pressure environments.
• Familiarity with NYC venues, event vendors, and suppliers is a plus.
• Flexibility to work evenings, weekends, holidays, extended hours, and travel as required by event schedules.

What We’re Looking For

We’re looking for someone who is client-focused, organized, resourceful, proactive, and highly communicative. The ideal candidate takes ownership, anticipates what needs to happen next, and follows through.

You should be equally comfortable in client meetings, creating design presentations, coordinating vendors, managing schedules and communications, attending site visits, and working on the event floor. A positive, professional, collaborative attitude and genuine commitment to the success of each event are essential.

Schedule

This is a full-time, event-driven position based in Chelsea, New York City . The schedule will vary based on production needs and may include evenings, weekends, holidays, travel, and extended hours.

Benefits

• Health insurance
• 401(k) retirement plan
• Two weeks of paid vacation/PTO
• Summer half-day Fridays, as work and event schedules permit

Year-end holiday break from Christmas through New Year’s Day, subject to operational needs and event schedules

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